Apostille in Europe: How to Legalise Documents for Use Across EU Countries

Introduction to Apostille Updates in the EU

As of January 2026, the European Union has implemented significant changes to the apostille process, aiming to simplify the legalization of documents for use across EU countries. This development is crucial for immigrants and expats, as it affects the recognition of their documents, such as birth certificates, marriage certificates, and diplomas, when moving or working within the EU. According to the European Commission, these changes are part of the broader effort to enhance the free movement of people and services within the EU.

The EU Commission announced that as of 2025, 24 EU countries have adopted the apostille system, which is expected to increase to 27 countries by the end of 2026. This means that documents issued in one EU country can be recognized in another EU country without the need for additional legalization, as long as they bear an apostille stamp. The European Commission estimates that this will benefit over 1.5 million people who move to another EU country each year.

Policy Changes and Statistics

The apostille EU documents 2025 countries guide published by the EU Commission outlines the new rules and procedures for obtaining an apostille. According to the guide, the apostille process will be fully digitalized by 2027, allowing for faster and more efficient processing of documents. The European Union Agency for Asylum reported that in 2025, 35% of asylum applicants had to provide documents that required an apostille, highlighting the importance of this process for immigrants and expats.

The EU Commission also announced that it will provide €10 million in funding to support the implementation of the new apostille system. This funding will be used to develop new digital tools and to provide training for officials responsible for issuing apostilles. The European Consumer Organisation welcomed this move, stating that it will make it easier for consumers to access public services and exercise their rights across the EU.

• 24 EU countries have adopted the apostille system as of 2025
• 27 countries are expected to adopt the system by the end of 2026
• 1.5 million people are expected to benefit from the new apostille system each year
• 35% of asylum applicants had to provide documents that required an apostille in 2025

Immigrant and Expat Perspective

For immigrants and expats, the simplified apostille process is a significant development. Ahmed Hassan, an Egyptian expat living in Germany, said: "I had to spend months and a lot of money to get my documents recognized in Germany. With the new apostille system, I hope that this process will be much faster and easier." Sofia Rodriguez, a Spanish immigrant living in France, added: "I had to get an apostille for my diploma to be recognized in France. It was a complicated and time-consuming process. I'm glad that the EU is taking steps to simplify this process."

The European Network of Migrant Women also welcomed the changes, stating that they will make it easier for migrant women to access education and employment opportunities across the EU. The European Students' Union added that the new apostille system will facilitate student mobility and make it easier for students to study abroad.

Practical Advice and Conclusion

For those who need to obtain an apostille, it is essential to check the EU Commission's website for the latest information and guidance. The apostille EU documents 2025 countries guide provides a comprehensive overview of the new rules and procedures. Additionally, LetterHelp AI can assist with official correspondence and provide guidance on the apostille process.